The Top 5 Productivity Apps Your Small Business Needs

The 5 Best Apps for Your Small Business

As a small business owner, there’s a heavy reliance on mobile devices, both for routine upkeep and day-to-day communication with your team. Since there’s an overwhelming number of applications out there, it can be challenging to determine which ones are worth your while. You must take time to invest in applications, though, considering they significantly aid in overall productivity. With the right kind of apps, your mobile phone or tablet can become a powerhouse of organization and efficiency.  
Our team of IT professionals decided to do some homework on figuring out what the five best applications are for small businesses. It’s important to note that not all of these picks might be compatible with your preferred mobile device.

Microsoft 365

There are several office software platforms to choose from, but Microsoft 365 remains one of the leading suites for small to medium-sized businesses despite fierce competition on features and price. It’s crazy to think back to the days when Microsoft Office was something you bought as a software package that had to be installed on your PC. While that’s technically still an option, there are now app versions for both Android and iOS. This allows you to utilize it on both Android and Apple devices.
Microsoft 365 includes the three big office software apps you’ll need: Word, PowerPoint, and Excel. OneDrive is also available as an online backup, which is worth using even if you already utilize a cloud provider. Keeping your data safe is extremely important, and there’s no harm in having numerous backup options.
There are other software applications included in Microsoft 365, such as Outlook (the online version), and for PC use, there’s Publisher and Access. Microsoft Teams is also bundled in, although you’re able to download and use it as a standalone product if you choose.

Dashlane: Password Manager

In technical terms, Dashlane is a cross-platform password manager that’s subscription-based. Pretty much what this means is that Dashlane helps users create safe and secure passwords and then takes those passwords and stores them away in a “password vault.” Don’t worry; you can easily retrieve all of these passwords using what they refer to as a “master password,” which grants you access to your database of usernames and passwords. In this vault, you can keep:

  • Passwords
  • Personal Information
  • Secure Notes
  • IDs
  • Payments
  • Receipts

While it’s possible to access and edit the password manager database within the app itself, the software typically works in the background while you’re browsing the internet. For example, every time you log into a webpage, instead of typing in your email and trying to remember the password, the Dashlane app pops up. It reveals any logins within the database that are available to use. Additionally, depending on your preferences, you can even have Dashlane automatically log you into known websites. If you’ve never used a password manager before, we highly suggest you start, and Dashlane is at the top of the list and something our team can personally vouch for.

Reflexion Total Control

Reflexion is a hosted email security service that filters through and blocks unwanted emails before reaching the corporate network. It also helps to identify address-sharing, sources of spam and provides tools for preserving your email address’s integrity.

With Reflexion’s automatic inbound email queuing, you can be assured that your email is protected in the event of a disaster. The outbound email filtering feature protects the user’s reputation and avoids disruptions from IP address blacklisting. Reflexion’s defense is also configurable, meaning that it provides the versatility that businesses require to address their wide range of end-user requirements.


Intuit QuickBooks Online is arguably the best online accounting application for small to medium-sized businesses. Features include solid reporting, customizable invoices, numerous currencies, inventory capabilities, and an extensive number of integrations. QuickBooks offers four pricing plans: Simple Start, Essentials, Plus, and Advanced. Along with these plans, there are also additional services that you should know about:
  • Payroll
  • QuickBooks Payments
  • A Custom Invoice Template
  • Tax E-Filling
  • QuickBooks Live Bookkeeping
QuickBooks most definitely has the complex accounting capabilities that small business owners need for bettering their overall productivity and streamlining business. 


Webroot is a privately held cybersecurity software company that provides internet security to both consumers and businesses. Webroot offers three antivirus software packages at prices that are competitive with similar plans of other vendors.

Offering solid protection at a low price, it keeps a light touch on your system’s resources. It performs extremely well when it comes to malware protection, reversing ransomware damage, and spotting phishing attacks. Being that it’s remarkably fast and lightweight, it’s an ideal companion in defending against threats. You truly won’t find many other products on the market quite like Webroot.

The Bottom Line

At the end of the day, any of the options on this list can aid in optimizing your day-to-day processes. With that said, it’s important to note that this list is not exhaustive. There are plenty of apps on the market, but these are the five that we’ve found to be extremely helpful and easy to maneuver. When searching for applications, remember to go through user reviews before making a purchase. Also, ensure the application has the required features considering most purchases are non-refundable. The best way is to try out free versions to ensure the app is useful. If you have more questions on how you can streamline business and boost your productivity, we’re always happy to provide assistance. Schedule an IT consultation today to see how we can best help your business. 

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